Focus days and meeting days: a guide to boost your productivity.
How we organize our time.
Have you ever felt frustrated due to a huge load of pending communications and meetings that bog you down so you can’t focus on important projects and objectives? Or how about the need for more hours in the day so you’re able to attend all the meetings, reply to emails, and/or messages in the different communication tools?
Well, you are not alone; these were both frequent and exhausting occurrences for us! Back in 2017, many of our team members were struggling with the cognitive load generated by Slack messages, having to attend constant video meetings, and so on. The cognitive load was disrupting the execution of critical tasks and consuming their productivity. As a result, we started experimenting with a ‘focus day’ framework. We attempted various iterations until we found one that we adapted until it perfectly suited our needs. Here are our conclusions and recommendations.
First, however, let’s just define what we mean by a ‘focus day’.A focus day is one where you spend around 80% of your time working on your goals and completing tasks so you can move forward with your projects. Blocking time specifically allows you to concentrate and dedicate time to execution. Are we suggesting that you can’t have any meetings or check your communication channels? No, we’re not. You still have 20% of your day to do that. You can have meetings related to your projects so you can align them, and move forward. You can also have stand-up meetings so you can ensure team alignment in order to increase decision-making and execution speed.