GWAVA Retain Screen cast demo

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Project Main Details

GWAVA Retain Screen cast demo 
This is a 3 page Screen cast demo of a new email management product... Nothing to special other than we need a professional up beat voice over.
2011-07-11 17:48:01 GMT
2011-07-16 17:00:00 (GMT -05:00) Eastern Time (US & Canada) 
Yes (click here to learn more about Voice123's SmartCast)
0 direct invitation(s) have been sent by the voice seeker resulting in 0 audition(s) and/or proposal(s) so far.
Voice123 SmartCast is seeking 50 auditions and/or proposals for this project (approx.) Invitations sent by SmartCast have resulted in 0 audition(s) and/or proposal(s) so far.

Project Parameters

The Voice Actor should be located in:
Student or Non-for-profit student project - USD 350
3 pages
English - USA and Canada
Middle Age Female OR Middle Age Male
• Audio files must be delivered via email AND
• Audio files must be delivered via FTP/Dropbox/Google Drive/cloud
There are no special pre-, post-, or production requirements for this project.
Not defined
The voice seeker is willing to hire either union or non-union talents for this project

Script Details

Nothing to special other than we need a professional up beat voice over.  

Backed by over 7,000 customers and millions of users around the world, GWAVA has delivered simple and powerful collaboration solutions that help you manage and secure your ever growing messaging infrastructure, by providing the tools you need to gain control over the electronic information coming into and leaving your organization.

With GWAVA Retain 2.5 for Exchange, you can; (logo of Retain, bullets underneath, transition in as the are spoken sequentially)

1. Improve Performance (of your Exchange system by archiving older and less used messages)
2. Lower Storage Costs (by providing single instance storage)
3. Be Prepared (for litigation of internal investigations, alllowing your organization to)
4. Enable, Secure and Manage Emerging Technologies (that your users rely on)

Let's take a look at setting up the Retain Exchange Module for for the first time


By setting up the Exchange module one time, Retain will be able to archive all users' mailboxes, even as new users are added in the future.

(mouse over and click Exchange module)

Completing the information required in the 3 Exchange tabs is both quick and easy

(mouse over each tab & discuss)

First, you'll want to enable all core settings which includes:

1. Caching the Exchange Address book
2. Enabling end user authentication to the archive and
3. Allowing archiving jobs to be sent to the Retain workers

Next, enter the information needed for Retain to access the Exchange Forest

(simulate entering information)

And Finally, enter the information related to every User Forest you will archive with Retain

(simulate data entry)

At any time you may save your changes and move onto policy creation.

(click save icon top right)

Now that we've successfully configured our Exchange Module, let's create a sample email retention policy


Retain's policy creator is found under the Profile menu. To meet the needs of different retention policies, Retain profiles can be configured to meet the retention policies of any organization.

(can we hide or cover up the "GroupWise" profile? maybe cover w/ "Exchange 2" or something)

In this example, we'll enable archiving and leave the default profile settings to archive all messages. In some cases you may want to limit what Retain will archive from Exchange, including;

1. mailbox type
2. Item type and source
3. Message status,
4. The age of the message
5. How to organize your Journaling mailbox in Retain as well as
6. Various attachment, header and folder filters.

(clicking through tabs as we mention these and then save at the end)

Once your retention policy has been configured in Retain, you are ready to configure an archiving job

Remember, Retain offers single instance storage across the entire Exchange system, minimizing your storage costs


(select jobs from menu & click exchange - again lets hide "groupwise" & cover w/ white BG or exchange 2 for example)

Configuring an arhiving job in Retain is easy:

First, choose a one time or recurring schedule. Retain makes it easy to schedule archiving jobs to run during non production hours.

Next, choose the profile you've created for your retention policy

And Finally, select which Worker will archive from Exchange.

You can think of it as a schedule being when to archive, a profile as what to archive and a worker as who to archive.

To ensure that archiving jobs don't run during peak business hours, most Retain customers archive at night.

(switch to Journaling tab)

In order to achieve compliance, a journaling mailbox must be configured for Retain to access.

On the journaling tab, simply enable journaling and select the name of the journaling mailbox.

(switch to mailboxes)

Next, select which mail servers, distribution lists and users will be a part of this job

(switch to notifications)

And finally, enter the email address or addresses of the administrator who should be notified upon job completion or any errors that occur.

After these few simple steps, be sure to save your changes. You are now ready to archive your Exchange email with Retain.


Now that Retain is archiving your critial messaging data it's important to understand how access to that data is controlled.

(click on users & select a user)

In order to control access to the archive, Retain provides a comprehensive list of controls that can be appiled to both users and groups of users.

Access controls are orgainzed between administrator level rights and end user rights. Within these 2 levels of users, adminstrators may grant and revoke rights that vary from user to user and group to group.

Administrators can be given the ability to access areas of the Retain server such as the;

1. Audit logs
2. Deletion manager
3. Litigation Hold controls and
4. Various aspects of archiving job creation like profiles, workers and schedules.

Additionally, administrators can be given the ability to export or publish messages from the archive and to restore email messages to any mailbox or to search all mailboxes.

Typically, auditors are given administrator level rights and are assigned to certain users' mailboxes in order to execute discovery procedures.

If end users are given access to the archive, administrators can limit their ability to manipulate messages by granting or revoking rights that allow them to

1. View/save attachments
2. Export or publish messages
3. Forward email and
4. Restore messages from Retain back into the Exchange system

And remember, end users can never delete email from the archive as this process is also policy driven much like the archiving policies.

Now that you understand how access to the archive is controlled, let's explore the retain archive viewer.


The Retain archive viewer is web based and can be accessed via single sign on controls in the Outlook client or directly from a browser. 
Please note that you should only use the script or your recording of it for auditioning purposes. The script is property, unless otherwise specified, of the voice seeker and it is protected by international copyright laws.

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