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Public Lead - 9249404 - We are looking for a narrator for...
9249404
We are looking for a narrator for a series of four training videos. The videos will teach professionals how to participate in the award winning Performance-based Standards for Juvenile Detention and Correction Facilities project (www.pbstandards.org). The first of the four scripts is attached. The remaining three are significantly shorter. We are looking for a quick, professional turn-around.
May 27, 2006 10:42:35 (GMT -05:00) Eastern Time (US & Canada)
May 29, 2006 00:00:00 (GMT -05:00) Eastern Time (US & Canada)
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0 direct invitation(s) have been sent by the voice seeker resulting in 0 audition(s) and/or proposal(s) so far.
Project Parameters
None
To be defined
Promos
English - North American
Not defined
Middle Age Female OR Middle Age Male OR Senior Female OR Senior Male
• Audio files must be delivered via FTP
There are no special pre-, post-, or production requirements for this project.
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No
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Script Details
No
N/A
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 1 of 1717 Copyright 2006
TITLE: PREPARING FOR A DATA COLLECTION AND COMPLETING THE
ADMINISTRATIVE FORM
VIDEO AUDIO
PBS LOGO AND TEXT. NARRATOR:
PREPARING FOR A DATA COLLECTION AND
COMPLETING THE ADMINISTRATIVE FORM.
PBS LOGO AND TEXT. NARRATOR:
INTRODUCTION.
(MONTAGE) VARIOUS SHOTS OF FACILITIES
AND PEOPLE WORKING.
NARRATOR:
PERFORMANCE-BASED STANDARDS FOR YOUTH
CORRECTION AND DETENTION FACILITIES – OR
PBS – IS A SELF-IMPROVEMENT AND
ACCOUNTABILITY SYSTEM FOR IMPROVING
THE QUALITY OF LIFE FOR YOUTHS IN
CUSTODY. DEVELOPED AND DIRECTED BY THE
COUNCIL OF JUVENILE CORRECTIONAL
ADMINISTRATORS – OR CJCA – PBS SETS
NATIONAL STANDARDS FOR SAFETY,
EDUCATION, HEALTH AND MENTAL HEALTH
SERVICES, SECURITY, JUSTICE, REINTEGRATION
AND ORDER WITHIN FACILITIES AND GIVES
AGENCIES THE TOOLS TO COLLECT DATA,
ANALYZE THE RESULTS, DESIGN
IMPROVEMENTS, IMPLEMENT CHANGE, AND
THEN MEASURE EFFECTIVENESS WITH
SUBSEQUENT DATA COLLECTIONS.
PBS CYCLE GRAPHIC. NARRATOR:
PBS IS A THREE-PART CYCLE OF ACTIVITIES:
DATA COLLECTION, ANALYZING THE RESULTS,
AND DEVELOPING IMPROVEMENT PLANS. THIS
TRAINING IS ABOUT THE FIRST STEP IN THE PBS
CYCLE: DATA COLLECTION. IN IT YOU WILL
LEARN HOW TO: 1) PREPARE YOURSELF AND
YOUR FACILITY FOR A DATA COLLECTION; AND
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 2 of 1717 Copyright 2006
2) COMPLETE THE ADMINISTRATIVE FORM, THE
FIRST DATA COLLECTION FORM.
PBS LOGO AND TEXT. NARRATOR:
PREPARING YOURSELF AND YOUR FACILITY
FOR A DATA COLLECTION.
PBS LOGO AND BULLETS:
- FAMILIAR WITH THE PERFORMANCEBASED
STANDARDS
- ADOPTED THE PBS DEFINITIONS
NARRATOR:
BEFORE YOUR FIRST DATA COLLECTION
CYCLE, YOU AND YOUR FACILITY WILL HAVE
STARTED THE PBS PROCESS AND HAVE
FAMILIARIZED YOURSELVES WITH THE PBS
BLUEPRINT DOCUMENT, WHICH LAYS OUT THE
GOALS, STANDARDS, OUTCOME MEASURES,
EXEPCTED PRACTICES AND PROCESSES PART
OF PBS. YOU ALSO SHOULD BE INTEGRATING
AND USING THE PBS GLOSSARY DEFINITIONS IN
YOUR FACILITY AND/OR AGENCY POLICIES AND
PROCEDURES. YOU ALMOST ARE READY TO
SUBMIT DATA TO PBS VIA THE PBS ONLINE
DATA COLLECTION INSTRUMENT. BUT BEFORE
YOU DO, THERE ARE SEVERAL THINGS THAT
YOU CAN DO TO MAKE THE DATA COLLECTION
PROCEED SMOOTHLY.
COLLEAGUES MEETING. TEXT: MEET WITH
YOUR PBS DATA COLLECTION TEAM.
NARRATOR:
FIRST, IT ALWAYS IS A GOOD IDEA TO MEET
WITH YOUR PBS DATA COLLECTION TEAM TO
DIVIDE RESPONSIBILITIES. IN OUR
EXPERIENCE, SUCCESSFUL PBS FACILITIES
HAVE LARGE, WELL-COORDINATED PBS DATA
COLLECTION TEAMS. IDEALLY, YOUR PBS
DATA COLLECTION TEAM IS INTEGRATED WITH
YOUR FACILITY IMPROVEMENT OR QUALITY
MANAGEMENT TEAM AND IS EXPERIENCED AT
LEADING AND MANAGING CHANGE INITIATIVES
LIKE PBS.
COLLEAGUES MEETING. BULLET: NARRATOR:
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 3 of 1717 Copyright 2006
- REVIEW DATA COLLECTION FORMS
SECOND, WHEN YOU MEET WITH YOUR PBS
DATA COLLECTION TEAM, WE RECOMMEND
THAT YOU REVIEW EACH OF THE DATA
COLLECTION FORMS FROM BEGINNING TO END.
DISCUSS HOW THE VARIOUS DATA COLLECTION
FORMS ARE INTERRELATED. MAKE SURE THAT
EACH MEMBER OF THE TEAM UNDERSTANDS
EVERY QUESTION. ALSO DISCUSS SAMPLE SIZE
REQUIREMENTS FOR REPORTING ON YOUTH
RECORDS, CONDUCTING STAFF AND YOUTH
CLIMATE SURVEYS AND COMPLETING THE
YOUTH EXIT INTERVIEWS. MAKE SURE THAT
ALL MEMBERS OF THE TEAM KNOW HOW MANY
YOUTH RECORDS NEED TO BE ENTERED ON
LINE AND HOW MANY SURVEYS WILL NEED TO
BE COMPLETED BY STAFF AND YOUTH.
COLLEAGUES MEETING. BULLETS:
- REVIEW DATA COLLECTION FORMS
- DISCUSS SAMPLE SIZE
NARRATOR:
MAKE SURE THAT ALL MEMBERS OF THE TEAM
KNOW HOW MANY YOUTH ARE RELEASED IN A
TYPICAL MONTH AND HOW MANY YOUTH EXIT
INTERVIEW SHOULD BE ENTERED ON LINE
COLLEAGUES MEETING. BULLETS:
- REVIEW DATA COLLECTION FORMS
- DISCUSS SAMPLE SIZE
- REMIND THEM THAT THE PBS PROCESS
MAKES FACILITIES BETTER FOR STAFF
AND JUVENILES
NARRATOR:
THIRD, REMIND YOUR PBS DATA COLLECTION
TEAM ABOUT THE HISTORY AND PURPOSE OF
PBS. EVERY MEMBER OF THE TEAM SHOULD
UNDERSTAND THAT A GROUP OF MORE THAN
40 TOP FACILITY ADMINISTRATORS, NATIONAL
EXPERTS, RESEARCHERS AND JUVENILE
JUSTICE PROFESSIONALS USED THE BEST
AVAILABLE INFORMATION AND EXPERIENCE
TO CREATE PBS SO THAT FACILITIES WOULD BE
SAFER, MORE PRODUCTIVE PLACES FOR STAFF
AND JUVENILES THAT IMPROVE THE CHANCES
THAT THE JUVENILES WILL SUCCEED WHEN
THEY RETURN TO THE COMMUNITY.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 4 of 1717 Copyright 2006
INDIVIDUAL AT DESK READING GLOSSARY.
TEXT: READ THE PBS GLOSSARY.
NARRATOR:
FOURTH, WE RECOMMEND THAT YOU RE-READ
THE PBS GLOSSARY. FAMILIARIZE YOURSELF
WITH THE DEFINITIONS. FOR EXAMPLE, MAKE
SURE THAT YOU KNOW THE REQUIREMENTS
FOR A PBS INCIDENT REPORT AND HOW THEY
COMPARE TO YOUR FACILITY’S INCIDENT
REPORT PRACTICES. RE-READING THE PBS
GLOSSARY EVERY DATA COLLECTION CYCLE IS
A GOOD IDEA BECAUSE DEFINITIONS
SOMETIMES CHANGE TO BETTER CAPTURE THE
DATA AND/OR PROVIDE MEANINGFUL REPORTS
TO FACILITIES.
SCREEN CAPTURE OF NAVIGATING TO PBS
GLOSSARY.
NARRATOR:
THE PBS GLOSSARY CAN BE FOUND IN THE
RESOURCE SECTION OF THE PBS WEB SITE.
INDIVIDUAL AT DESK READING ISSAQ. TEXT:
READ THE INITIAL SITE SELF ASSESSMENT
QUESTIONNAIRE.
NARRATOR:
SIMILARLY, RE-READ THE PBS INITIAL SITE
SELF ASSESSMENT QUESTIONNAIRE (ISSAQ).
PAY PARTICULAR ATTENTION TO WHERE DATA
IS LOCATED. FOR EXAMPLE, ARE A JUVENILE’S
MEDICAL FILES KEPT IN THE INFIRMARY OR
ARE THEY CONSOLIDATED INTO ONE FILE ONCE
THE JUVENILE IS RELEASED?
STAFF MOVING BOXES OF FILES AND BINDERS
TO ONE CONFERENCE TABLE. TEXT:
PHYSICALLY CONSOLIDATE DATA SOURCES.
NARRATOR:
FIFTH, WHEN POSSIBLE, PHYSICALLY
CONSOLIDATE ALL OF THE DATA SOURCES
THAT YOU WILL BE USING DURING THE PBS
PROCESS. FOR EXAMPLE, IF YOU KNOW THAT
YOUTH WERE PLACED IN A SEGREGATION UNIT
DURING THE ASSESSMENT PERIOD, YOU MAY
WANT TO HAVE THE SEGREGATION UNIT LOG
NEARBY WHEN YOU START TO ENTER INCIDENT
REPORTS INTO THE PBS ONLINE DATA
COLLECTION INSTRUMENT.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 5 of 1717 Copyright 2006
STAFF AT COMPUTER. TEXT: REVIEW
NAVIGATION CONVENTIONS.
NARRATOR:
AND FINALLY, REVIEW THE NAVIGATION
CONVENTIONS OF THE PBS ONLINE DATA
COLLECTION INSTRUMENT. LOG IN AND MOVE
AROUND THE SITE AND DATA ENTRY FORMS.
DON’T WORRY, YOU CAN’T BREAK THE
WEBSITE!
SCREEN SHOT HIGHLIGHTING “SAVE,” “NEXT,”
“ADD” AND “FINISH” BUTTONS.
NARRATOR:
WHILE ON LINE, KNOW THAT INFORMATION IS
NOT RECORDED UNTIL YOU CLICK ON A
“SAVE,” “NEXT,” “ADD” OR “FINISH” BUTTON.
SCREEN SHOT OF FLAG. NARRATOR:
KNOW THAT A FLAG APPEARS NEXT THE TITLE
OF ANY SECTION THAT IS INCOMPLETE.
SCREEN SHOT OF COMPLETE INCOMPLETE
TABLE.
NARRATOR:
REMEMBER THAT A FORM WILL REMAIN
INCOMPLETE AND WILL SHOW UP IN AN
INCOMPLETE FORMS TABLE UNTIL ALL OF THE
FLAGS ARE GONE.
SCREEN CAPTURE OF CLICKING A “SAVE”
BUTTON AND NAVIGATING TO A PREVIOUS
SECTION A DATA COLLECTION INSTRUMENT.
NARRATOR:
A FEW WORDS OF CAUTION ABOUT THE
NAVIGATION CONVENTIONS OF THE PBS
ONLINE DATA COLLECTION INSTRUMENT: DO
NOT USE THE BACK ARROW TO REVIEW
INFORMATION THAT YOU ALREADY HAVE
ENTERED. INSTEAD, MAKE SURE YOU HAVE
SAVED THE DATA YOU ENTERED MOST
RECENTLY AND CLICK ON THE TITLE OF THE
SECTION YOU WANT TO SEE. AS WITH ANY
ONLINE FORM, USING THE BACK ARROW CAN
CAUSE THE PBS ONLINE DATA COLLECTION
INSTRUMENT TO BEHAVE IN UNPREDICTABLE
WAYS.
SCREEN CAPTURE OF CLOSING AN OPEN
WINDOW.
NARRATOR:
ALSO, DO NOT HAVE THE PBS ONLINE DATA
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 6 of 1717 Copyright 2006
COLLECTION INSTRUMENT OPEN IN MORE
THAN ONE BROWSER WINDOW. THE
INSTRUMENT WILL RECORD WHATEVER YOU
SAVE, BUT YOU WILL NOT KNOW WHAT IS
MOST RECENT. PLEASE CALL THE PBS HELP
DESK IF YOU HAVE ANY PROBLEMS OR NEED
ASSISTANCE
HAPPY STAFF AT A COMPUTER. NARRATOR:
FOLLOWING THESE RECOMMENDATIONS
SHOULD HELP YOUR PBS DATA COLLECTION GO
SMOOTHLY AND WITHOUT ERROR.
PBS LOGO AND TEXT. NARRATOR:
ADMINISTRATIVE FORM.
THE ADMINISTRATIVE FORM IS USED TO
RECORD BASIC INFORMATION ABOUT YOUR
FACILITY, THE STAFF AND THE YOUTH
POPULATION. THE INFORMATION IT RECORDS
IS CRITICAL TO ALL PBS DATA COLLECTION
ACTIVITIES. FOR EXAMPLE, THE “GENERAL
INFORMATION” AND “LOCATIONS” SECTIONS
OF THE ADMINISTRATIVE FORM MUST BE
COMPLETED BEFORE INCIDENT REPORTS OR
YOUTH RECORDS CAN BE ENTERED INTO THE
PBS ONLINE DATA COLLECTION INSTRUMENT.
STAFF WATCHING A VIDEO WITH
ADMINISTRATIVE FORM IN FRONT OF HIM/HER.
NARRATOR:
WE NOW ARE GOING TO WALK THROUGH THE
ADMINISTRATIVE FORM SECTION OF THE PBS
ONLINE DATA COLLECTION INSTRUMENT. WE
RECOMMEND THAT YOU HAVE AN
ADMINISTRATIVE FORM IN FRONT OF YOU AS
WE DO. READY? LET’S CONTINUE.
SCREEN CAPTURE OF LOGGING IN, USING THE
DATE RANGE FEATURE, AND SELECTING
ADMINISTRATIVE FORM.
NARRATOR:
LOG IN TO THE PBS DATA COLLECTION
INSTRUMENT USING THE USER NAME AND
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 7 of 1717 Copyright 2006
PASSWORD PROVIDED TO YOU BY PBS HELP.
REMEMBER THAT USER NAMES AND
PASSWORDS ARE CASE-SENSITIVE. IF YOUR
FACILITY HAS PARTICIPATED IN PREVIOUS PBS
DATA COLLECTIONS, YOU CAN USE THE “DATE
RANGE” FEATURE TO SEE DATA COLLECTION
FORMS FROM EARLIER CYCLES. IF YOU DO,
MAKE SURE YOU SET THE DATA RANGE BACK
TO THE CURRENT ASSESSMENT PERIOD BEFORE
YOU ENTER NEW INFORMATION. NOW SELECT
ADMINISTRATIVE FORM.
SCREEN CAPTURE OF OPENING AN
ADMINISTRATIVE FORM.
NARRATOR:
UNDER INCOMPLETE FORMS, YOU SHOULD SEE
A TABLE WITH COLUMNS FOR “ID,”
“SUBMITTED ON,” AND “SUBMITTED BY.” “ID”
HELPS THE PROJECT DISTINGUISH BETWEEN
THE VARIOUS ADMINISTRATIVE FORMS THAT
YOUR FACILITY HAS SUBMITTED FOR PAST
DATA COLLECTION PERIODS. “SUBMITTED ON”
INDICATES THE DATE ON WHICH THE FORM
WAS LAST CHANGED OR UPDATED.
“SUBMITTED BY” INDICATES THE NAME OF THE
USERS THAT LAST CHANGED OR UPDATED THE
FORM. YOU CAN OPEN AN EXISTING
ADMINISTRATIVE FORM BY CLICKING ON ITS
ID. TO CREATE A NEW ADMINISTRATIVE FORM,
CLICK ON THE “ADD NEW” BUTTON BELOW
COMPLETE AND INCOMPLETE TABLES. YOU
ARE ALLOWED ONLY ONE ADMINISTRATIVE
FORM PER ASSESSMENT PERIOD.
TEXT. NARRATOR:
YOU ARE REQUIRED TO COMPLETE ONLY ONE
ADMINISTRATIVE FORM PER ASSESSMENT
PERIOD.
SCREEN CAPTURE OF CLICKING ON THE “PRE- NARRATOR:
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 8 of 1717 Copyright 2006
LOAD FORM” BUTTON. IF YOUR FACILITY HAS PARTICIPATED IN PRIOR
DATA COLLECTIONS, GENERAL INFORMATION
ABOUT YOUR FACILITY CAN BE ADDED TO THE
ADMINISTRATIVE FORM AUTOMATICALLY BY
CLICKING ON “PRE-LOAD FORM.” IF YOU ARE
ABLE TO USE THIS FEATURE, REMEMBER THAT
YOU STILL MUST CLICK ON A “SAVE” OR
“NEXT” BUTTON FOR THE INFORMATION TO BE
SAVED TO THE PBS DATABASE.
SCREEN SHOT OF GENERAL INFORMATION
PAGE.
NARRATOR:
THE FIRST SECTION IS GENERAL INFORMATION.
IT CONTAINS BASIC INFORMATION ABOUT
YOUR FACILITY, SUCH AS ITS NAME AND
ADDRESS. MOST OF THIS SECTION IS SELFEXPLANATORY.
WE SUGGEST THAT YOU
CONFIRM YOUR FACILITY NAME AND TYPE,
WHICH ARE QUESTIONS 1 AND 7. IF WHAT
APPEARS IS INCORRECT, CONTACT THE PBS
HELP DESK. THEY CAN FIX IT. ALSO, QUESTION
11 ASKS FOR YOUR FACILITY’S DESIGN
CAPACITY NUMBER. PLEASE NOTE THAT PBS
DEFINES “DESIGN CAPACITY” AS THE NUMBER
OF RESIDENTS THE FACILITY IS DESIGNED TO
HOLD WITHOUT OVERCROWDING. DESIGN
CAPACITY IS NOT THE FACILITY’S RATED
CAPACITY. IF YOU HAVE ANY QUESTIONS
ABOUT THIS, PLEASE REFER TO THE PBS
GLOSSARY.
SCREEN CAPTURE OF ENTERING A DATE ON
THE ADMINISTRATOR/SITE COORDINATOR
SECTION.
NARRATOR:
THE FACILITY ADMINISTRATOR/SITE
COORDINATOR SECTION ASKS FOR
INFORMATION ABOUT YOUR FACILITY’S
ADMINISTRATOR AND PBS SITE COORDINATOR.
WHEN DATES ARE REQUIRED YOU HAVE TWO
CHOICES: YOU CAN MANUALLY ENTER THEM
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 9 of 1717 Copyright 2006
BY TYPING IN TWO NUMBERS FOR THE MONTH,
A FORWARD SLASH TWO NUMBERS FOR THE
DAY OF THE MONTH, AND FOUR NUMBERS FOR
THE YEAR. FOR EXAMPLE, FOR JULY 1ST, 2005
YOU WOULD TYPE: ZERO, SEVEN, FORWARDSLASH,
ZERO, ONE, FORWARD-SLASH, TWO,
ZERO, ZERO, FIVE. OR, YOU CAN CLICK ON THE
CALENDAR ICON NEXT TO THE DATE FIELD.
DOING SO WILL OPEN A CALENDAR THAT YOU
CAN USE TO SPECIFY A DATE BY SIMPLY
CLICKING ON IT.
SCREEN CAPTURE OF BUILDING A TEAM
MEMBER TABLE AND REMOVING A MEMBER.
NARRATOR:
THE TEAM MEMBERS SECTION OF THE
AMINISTRATIVE FORM RECORDS BASIC
INFORMATION ABOUT THE MEMBERS OF YOUR
FACILITY’S PBS DATA COLLECTION TEAM. LIKE
OTHER SECTIONS OF THE PBS ONLINE DATA
COLLECTION INSTRUMENT, YOU BUILD A
TABLE OF TEAM MEMBERS BY TYPING IN EACH
MEMBER’S NAME, HIS OR HER POSITION AND EMAIL
ADDRESS. THEN CLICK THE “ADD”
BUTTON TO ADD THE INDIVIDUAL TO THE
TEAM MEMBER TABLE. YOU WILL NOTICE
THAT INDIVIDUALS IN THE TABLE HAVE AN “X”
TO THE RIGHT OF THEIR INFORMATION. CLICK
ON THIS TO REMOVE AN INDIVIDUAL FROM THE
TEAM MEMBERS TABLE. PLEASE VERIFY THAT
THE E-MAIL ADDRESSES FOR THE VARIOUS
TEAM MEMBERS ARE CORRECT.
TEXT. NARRATOR:
EVERY MEMBER OF THE PBS DATA
COLLECTION TEAM SHOULD HAVE HIS OR HER
OWN PBS USER ACCOUNT. YOU SHOULD KNOW
THAT THE PBS ONLINE DATA COLLECTION
INSTRUMENT PURGES USERS WHO HAVE NOT
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 10 of 1717 Copyright 2006
USED THEIR ACCOUNTS IN MORE THAN SIX
MONTHS. IF YOUR ACCOUNT HAS BEEN
DEACTIVATED, CONTACT THE PBS HELP DESK.
SCREEN CAPTURE OF BUILDING AN
ASSESSMENT INSTRUMENTS TABLE.
NARRATOR:
IN THE ASSESSMENTS SECTION OF THE
ADMINISTRATIVE FORM, YOU WILL BUILD
ANOTHER TABLE. THIS TIME, IT WILL BE A
TABLE OF ASSESSMENT INSTRUMENTS YOUR
FACILITY USES TO DETERMINE A JUVENILE’S
HEALTH, MENTAL HEALTH, SUBSTANCE ABUSE
RISKS AND NEEDS. YOU SELECT AN
ASSESSMENT TYPE FROM THE DROPDOWN
MENU, TYPE IN ITS NAME OR TITLE, AND CLICK
THE “ADD” BUTTON TO ADD THE ASSESSMENT
TO THE ASSESSMENT TABLE.
TEXT. NARRATOR:
PLEASE NOTE THAT THIS SECTION IS FOR
ASSESSMENT INSTRUMENTS ONLY - NOT FOR
SCREENING INSTRUMENTS. REFER TO THE PBS
GLOSSARY FOR A BETTER UNDERSTANDING OF
THE DIFFERENCE. ACCEPTABLE ASSESSMENTS
TO REPORT ARE VALID ASSESSMENT
INSTRUMENTS THAT ARE NOR MED,
VALIDATED AND AGE-APPROPRIATE. FOR A
BETTER UNDERSTANDING OF NORMED,
VALIDATED AND AGE-APPROPRIATE
ASSESSMENT INSTRUMENTS, CONSULT THE
OJJDP RESOURCE GUIDE ON “SCREENING AND
ASSESSING MENTAL HEALTH AND SUBSTANCE
ABUSE DISORDERS,” WHICH IS AVAILABLE IN
THE RESOURCE SECTION OF THE PBS WEBSITE.
MONTAGE OF FACILITY SPACES. TEXT.
NARRATOR:
IN THE LOCATIONS SECTION OF THE
ADMINISTRATIVE FORM, YOU WILL BUILD A
TABLE OF VARIOUS PROGRAMMING SPACES,
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 11 of 1717 Copyright 2006
LIVING UNITS AND OUTDOOR AREAS OF YOUR
FACILITY. SIMPLY PUT, IF JUVENILES HAVE
ACCESS TO AN AREA, THEN IT SHOULD BE
LISTED IN THIS TABLE. IT IS AN IMPORTANT
TABLE BECAUSE THE LOCATIONS THAT YOU
ENTER HERE BECOME LOCATION OPTIONS FOR
THE INCIDENT REPORT AND YOUTH RECORD
DATA COLLECTION FORMS. IN OTHER WORDS,
LOCATIONS THAT YOU ENTER HERE ARE USED
TO CREATE DROPDOWN MENUS FOR SELECTING
THE LOCATION OF AN UNUSUAL INCIDENT OR
FOR INDICATING THE HOUSING UNIT TO WHICH
A YOUTH WAS ASSIGNED, SO PLEASE MAKE
SURE THAT LOCATIONS ARE ACCURATELY AND
CONSISTENTLY NAMED AND COMPLETE OR
UPDATED BEFORE ENTERING INCIDENT REPORT
OR YOUTH RECORD DATA.
SCREEN CAPTURE OF BUILDING A LOCATIONS
TABLE WITH AT LEAST ONE LIVING UNIT.
NARRATOR:
TYPE IN A SPACE’S UNIQUE NAME AND
INDICATE WHETHER IT IS A LIVING UNIT. IF IT
IS A LIVING UNIT, YOU MUST THEN ENTER ITS
DESIGN CAPACITY AND SELECT THE SEX OF ITS
POPULATION AND IF IT IS USED TO HOUSE A
SPECIAL POPULATION. CLICK THE “ADD”
BUTTON TO ADD A SPACE TO THE LOCATION
TABLE.
SCREEN SHOT OF QUESTION 11 FROM THE
GENERAL INFORMATION SECTION.
NARRATOR:
ONE FINAL WORD ABOUT LOCATIONS: WHEN
YOU ADD UP THE DESIGN CAPACITIES OF THE
LIVING UNITS IN THE LOCATIONS TABLE, IT
SHOULD EQUAL THE DESIGN CAPACITY OF
YOUR FACILITY, WHICH YOU ENTERED IN THE
GENERAL INFORMATION SECTION OF THE
ADMINISTRATIVE FORM.
SCREEN CAPTURE OF ADDING NUMBERS TO NARRATOR:
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 12 of 1717 Copyright 2006
YOUTH POPULATION CALENDAR. THE YOUTH POPULATION SECTION OF THE
ADMINISTRATIVE FORM CONTAINS THREE
RELATED MEASURES OF YOUTH POPULATION.
THE FIRST IS THE CALENDAR. FOR EACH DAY
OF THE ASSESSMENT PERIOD, YOU WILL TYPE
INTO THE CALENDAR THE END-OF-THE-DAY
COUNT OF RESIDENTS. OBVIOUSLY, YOU WILL
NOT KNOW THE END-OF-THE-DAY COUNT
UNTIL THE DAY HAS PASSED. THEREFORE, YOU
SHOULD NOT COMPLETE THIS SECTION OF THE
ADMINISTRATIVE FORM UNTIL THE
ASSESSMENT PERIOD IS OVER. HOWEVER, YOU
CAN AND ARE ENCOURAGED TO ENTER ENDOF-
THE-DAY COUNTS EVERY DAY DURING THE
ASSESSMENT PERIOD. NOTE THAT THE TOTAL
FOR THE ASSESSMENT PERIOD IS CALCULATED
FOR YOU. THIS IS A VERY IMPORTANT
MEASURE BECAUSE YOUTH POPULATION
COUNT IS USED IN THE DENOMINATORS OF
OUTCOME MEASURES TO COMPARE FACILITIES
OF DIFFERENT SIZES. TYPE IN THE END-OF-THEDAY
COUNT FOR A PRIOR DATE AND CLICK ON
THE “SAVE COUNT” BUTTON TO RECORD THE
INFORMATION.
SCREEN CAPTURE OF BUILDING A STAFF AND
YOUTH CHARACTERISTICS TABLE.
NARRATOR:
THE SECOND MEASURE OF YOUTH POPULATION
IS TAKEN FROM THE STAFF AND YOUTH
CHARACTERISTICS TABLE, WHICH YOU WILL
BUILD BY SELECTING A POPULATION
CATEGORY FROM THE DROPDOWN MENU,
TYPING IN THE NUMBER OF FEMALE STAFF,
MALE STAFF, FEMALE YOUTH AND MALE
YOUTH FROM YOUR FACILITY WHO BELONG TO
THE SELECTED CATEGORY, AND CLICKING THE
“ADD” BUTTON. REMEMBER THAT THIS IS FOR
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 13 of 1717 Copyright 2006
THE ENTIRE ASSESSMENT PERIOD. IF YOUR
FACILITY EMPLOYED ONE FEMALE ASIAN
DIRECT CARE STAFF MEMBER AT THE
BEGINNING OF THE ASSESSMENT PERIOD AND
SHE LEFT DURING THE ASSESSMENT PERIOD
BUT A DIFFERENT FEMALE ASIAN DIRECT CARE
STAFF MEMBER WAS HIRED AND STARTED
BEFORE THE END OF THE SAME ASSESSMENT
PERIOD, THEN YOU SHOULD INDICATED THAT
YOUR FACILITY HAD TWO FEMALE ASIAN
DIRECT CARE STAFF MEMBERS DURING THE
ASSESSMENT PERIOD. IF YOU WERE TO ADD UP
THE TOTAL NUMBER OF YOUTH FOR EACH
CATEGORY, THAT NUMBER SHOULD BE
GREATER THAN OR EQUAL TO ANY SINGLE
END-OF-THE-DAY COUNT IN THE YOUTH
POPULATION CALENDAR.
STAFF READING PBS GLOSSARY. TEXT. NARRATOR:
BEFORE YOU ATTEMPT TO COMPLETE THE
STAFF AND YOUTH CHARACTERISTICS TABLE,
IT IS IMPORTANT THAT YOU KNOW HOW PBS
DEFINES DIRECT CARE STAFF. ACCORDING TO
THE PBS GLOSSARY, DIRECT CARE STAFF ARE
“STAFF MEMBERS WHO HAVE ROUTINE
CONTACT WITH YOUTHS, INCLUDING YOUTH
CARE STAFF, TEACHERS, CHAPLAINS,
COUNSELORS, NURSES, FOOD CARE WORKERS
WHO SUPERVISE RESIDENTS AND EMPLOYEES
PRESENT ON A TEMPORARY OR CONTRACTUAL
BASIS.”
SCREEN SHOT OF YOUTH POPULATION
SECTION OF THE ADMINISTRATIVE FORM.
NARRATOR:
OF THE REMAINING QUESTIONS IN THE YOUTH
POPULATION SECTION OF THE
ADMINISTRATIVE FORM, THE MAJORITY ARE
CONCERNING POPULATION MOVEMENT.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 14 of 1717 Copyright 2006
TEXT. NARRATOR:
THE FINAL QUESTION OF THE YOUTH
POPULATION SECTION OF THE
ADMINISTRATIVE FORM ASKS FOR THE
AVERAGE NUMBER OF IDLE WAKING HOURS
YOUTHS SPEND IN ROOMS OR DORMITORIES
DURING AN AVERAGE 16 HOUR DAY. IF YOU
HAVE ANY QUESTIONS ABOUT THE DEFINITION
OF “IDLE WAKING HOURS,” REFER TO THE PBS
GLOSSARY.
SCREEN SHOT OF JUSTICE SECTION OF THE
ADMINISTRATIVE FORM.
NARRATOR:
THE JUSTICE SECTION OF THE ADMINISTRATIVE
FORM CAPTURES INFORMATION ABOUT
VISITATIONS, ATTORNEY VISITS AND YOUR
FACILITY’S BEHAVIOR MANAGEMENT OR
LEVELS SYSTEM. THIS INFORMATION SHOULD
BE READILY AVAILABLE TO YOU.
SCREEN CAPTURE OF ENTERING STAFF HOURS
INTO THE STAFFING CALENDAR. TEXT.
NARRATOR:
THE STAFF DATA SECTION OF THE
ADMINISTRATIVE FORM REQUIRES SPECIAL
ATTENTION. AS WITH THE YOUTH POPULATION
SECTION, YOU WILL BE ENTERING
INFORMATION ABOUT STAFF FOR EVERY DAY
OF THE ASSESSMENT PERIOD. IN THIS CASE,
YOU ARE ENTERING THE TOTAL NUMBER OF
HOURS WORKED BY ALL DIRECT CARE STAFF.
FOR EXAMPLE, IF TWO DIRECT CARE STAFF
EACH WORKED AN 8-HOUR SHIFT DURING THE
FIRST DAY OF THE ASSESSMENT PERIOD, YOU
WOULD ENTER “16 HOURS” FOR THAT DAY.
AGAIN, YOU WILL NOT KNOW HOW MANY
HOURS DIRECT CARE STAFF WORKED DURING A
GIVEN DAY UNTIL THE DAY HAS PASSED, SO
YOU CANNOT COMPLETE THIS SECTION OF THE
ADMINISTRATIVE FORM UNTIL THE
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 15 of 1717 Copyright 2006
ASSESSMENT PERIOD IS OVER. AS WITH THE
YOUTH POPULATION CALENDAR, TOTAL STAFF
HOURS FOR THE ASSESSMENT PERIOD IS
CALCULATED FOR YOU. MAKE SURE YOU
CLICK ON THE “SAVE COUNT” BUTTON AFTER
YOU ENTER DIRECT CARE STAFF HOURS FOR A
PARTICULAR DAY TO ENSURE THAT THE HOURS
ARE RECORDED.
ANIMATION SHOWING THE NUMBERS ADDING
UP.
NARRATOR:
IF YOU WERE TO ADD UP THE TOTAL NUMBER
OF STAFF FOR EACH CATEGORY IN THE STAFF
AND YOUTH CHARACTERISTICS TABLE FOUND
IN THE YOUTH POPULATION SECTION OF THE
ADMINISTRATIVE FORM, THAT NUMBER
SHOULD BE LARGER THAN THE TOTAL NUMBER
OF DIRECT CARE STAFF HOURS FOR ANY
SINGLE DAY IN THE ASSESSMENT PERIOD
DIVIDED BY 8, THE NUMBER OF HOURS IN A
TYPICAL WORKDAY.
SCREEN SHOT OF STAFF SECTION OF THE
ADMINISTRATIVE FORM HIGHLIGHTING “SIX
MONTHS.”
NARRATOR:
THE REMAINDER OF THE STAFF DATA SECTION
OF THE ADMINISTRATIVE FORM DEALS WITH
TWO DIFFERENT TIME PERIODS. BE AWARE
THAT QUESTIONS 2, 3, 5 AND 7 ASK FOR COUNTS
OF THINGS THAT HAPPENED DURING THE LAST
6 MONTHS.
SCREEN SHOT OF STAFF SECTION OF THE
ADMINISTRATIVE FORM HIGHLIGHTING
“ASSESSMENT PERIOD.”
NARRATOR:
QUESTIONS 4 AND 6 ASK FOR COUNTS OF
THINGS THAT HAPPENED DURING THE ONE
MONTH ASSESSMENT PERIOD.
SCREEN SHOT OF STAFF SECTION OF THE
ADMINISTRATIVE FORM HIGHLIGHTING
“TREATMENT OF YOUTH.”
NARRATOR:
YOU SHOULD ALWAYS BE AWARE THAT
QUESTION 7 OF THE STAFF DATE SECTION OF
THE ADMINISTRATIVE FORM IS ONLY ABOUT
INCIDENTS DIRECTLY RELATED TO THE
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 16 of 1717 Copyright 2006
TREATMENT OF YOUTH. INFORMATION ABOUT
STAFF SANCTIONS OFTEN IS STORED
SEPARATELY FROM TYPICAL INCIDENTS.
TEXT. NARRATOR:
YOU NOW HAVE COMPLETED TRAINING ON
PREPARING FOR A DATA COLLECTION AND
COMPLETING THE ADMINISTRATIVE FORM. WE
ARE HOPEFUL THAT IT WILL MAKE YOUR PBS
EXPERIENCE A BETTER ONE. LOOK FOR OTHER
TRAINING VIDEOS ON ENTERING DATA ON
UNUSUAL INCIDENTS, ENTERING DATA FROM
YOUTH RECORDS, SURVEYING STAFF AND
YOUTH.
END OF VIDEO. DIRECTION FOR ONLINE TRAINING MODULE FOLLOWS.
NARRATOR:
THE TRAINING ON PREPARING FOR A DATA
COLLECTION AND COMPLETING THE
ADMINISTRATIVE FORM IS COMPLETE. LET’S
SEE WHAT YOU HAVE LEARNED:
QUIZ FOR ONLINE MODULE:
1. True or false? The Administrative Form of the PbS online data collection instrument automatically saves
everything I type.
TRUE = That is incorrect. Nothing is saved unless you click “Save,” “Next,” “Finish” or “Add.” [BUTTON
TO “REPLAY THAT SECTION OF THE TRAINING MODULE”]
FALSE = Correct. Nothing is saved unless you click “Save,” “Next,” “Finish” or “Add.”
2. A flag icon by a section title indicates that the section is . . .
A. Complete = That is incorrect. [BUTTONS TO “TRY AGAIN” OR “REPLAY THAT SECTION
OF THE TRAINING MODULE”]
B. Incomplete = Correct. The presence of a flag icon indicates that the section is incomplete. Forms
will not count and will remain in the Incomplete Table until all flags all flags icons are eliminated by
supplying the missing data.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 17 of 1717 Copyright 2006
C. Above the field average = That is incorrect. [BUTTONS TO “TRY AGAIN” OR “REPLAY THAT
SECTION OF THE TRAINING MODULE”]
3. The Locations Table is important because . . .
A. The information it contains populates location and living unit dropdown menus in the Incident Report and
Youth Record data collection forms. = Correct. Having a consistent set of locations to select from
ultimately saves you and the other members of your PbS data collection team hours of data entry.
B. It demonstrates how well you know your facility. = That is incorrect. [BUTTONS TO “TRY AGAIN” OR
“REPLAY THAT SECTION OF THE TRAINING MODULE”]
C. Facilities constantly are renaming buildings. = That is incorrect. [BUTTONS TO “TRY AGAIN” OR
“REPLAY THAT SECTION OF THE TRAINING MODULE”]
4. When can you fill out a Youth Population Calendar?
A. Because you are allowed to estimate the number of youth staying in your facility, you can complete the
Youth Population Calendar anytime during the assessment period. = That is incorrect. [BUTTONS TO
“TRY AGAIN” OR “REPLAY THAT SECTION OF THE TRAINING MODULE”]
B. You can enter the end-of-the-day count for any day during the assessment period as soon as that day has
passed. = Correct. You can not enter an end-of-the-day count until that day has passed, but once that day
has passed you are fee to enter data.
C. You do not enter information into the Youth Population Calendar. It is completed automatically. = That is
incorrect. [BUTTONS TO “TRY AGAIN” OR “REPLAY THAT SECTION OF THE TRAINING
MODULE”]
5. True or False? When you add up the design capacity of all of the living units listed in your Locations Table, it
should equal the design capacity listed in the General Information section of the Administrative Form.
TRUE = Correct. The total of all of your living units’ design capacities is the design capacity of your facility.
FALSE = That is incorrect. The total of all of your living units’ design capacities is the design capacity of your
facility. [BUTTON TO “REPLAY THAT SECTION OF THE TRAINING MODULE”]
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 1 of 1717 Copyright 2006
TITLE: PREPARING FOR A DATA COLLECTION AND COMPLETING THE
ADMINISTRATIVE FORM
VIDEO AUDIO
PBS LOGO AND TEXT. NARRATOR:
PREPARING FOR A DATA COLLECTION AND
COMPLETING THE ADMINISTRATIVE FORM.
PBS LOGO AND TEXT. NARRATOR:
INTRODUCTION.
(MONTAGE) VARIOUS SHOTS OF FACILITIES
AND PEOPLE WORKING.
NARRATOR:
PERFORMANCE-BASED STANDARDS FOR YOUTH
CORRECTION AND DETENTION FACILITIES – OR
PBS – IS A SELF-IMPROVEMENT AND
ACCOUNTABILITY SYSTEM FOR IMPROVING
THE QUALITY OF LIFE FOR YOUTHS IN
CUSTODY. DEVELOPED AND DIRECTED BY THE
COUNCIL OF JUVENILE CORRECTIONAL
ADMINISTRATORS – OR CJCA – PBS SETS
NATIONAL STANDARDS FOR SAFETY,
EDUCATION, HEALTH AND MENTAL HEALTH
SERVICES, SECURITY, JUSTICE, REINTEGRATION
AND ORDER WITHIN FACILITIES AND GIVES
AGENCIES THE TOOLS TO COLLECT DATA,
ANALYZE THE RESULTS, DESIGN
IMPROVEMENTS, IMPLEMENT CHANGE, AND
THEN MEASURE EFFECTIVENESS WITH
SUBSEQUENT DATA COLLECTIONS.
PBS CYCLE GRAPHIC. NARRATOR:
PBS IS A THREE-PART CYCLE OF ACTIVITIES:
DATA COLLECTION, ANALYZING THE RESULTS,
AND DEVELOPING IMPROVEMENT PLANS. THIS
TRAINING IS ABOUT THE FIRST STEP IN THE PBS
CYCLE: DATA COLLECTION. IN IT YOU WILL
LEARN HOW TO: 1) PREPARE YOURSELF AND
YOUR FACILITY FOR A DATA COLLECTION; AND
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 2 of 1717 Copyright 2006
2) COMPLETE THE ADMINISTRATIVE FORM, THE
FIRST DATA COLLECTION FORM.
PBS LOGO AND TEXT. NARRATOR:
PREPARING YOURSELF AND YOUR FACILITY
FOR A DATA COLLECTION.
PBS LOGO AND BULLETS:
- FAMILIAR WITH THE PERFORMANCEBASED
STANDARDS
- ADOPTED THE PBS DEFINITIONS
NARRATOR:
BEFORE YOUR FIRST DATA COLLECTION
CYCLE, YOU AND YOUR FACILITY WILL HAVE
STARTED THE PBS PROCESS AND HAVE
FAMILIARIZED YOURSELVES WITH THE PBS
BLUEPRINT DOCUMENT, WHICH LAYS OUT THE
GOALS, STANDARDS, OUTCOME MEASURES,
EXEPCTED PRACTICES AND PROCESSES PART
OF PBS. YOU ALSO SHOULD BE INTEGRATING
AND USING THE PBS GLOSSARY DEFINITIONS IN
YOUR FACILITY AND/OR AGENCY POLICIES AND
PROCEDURES. YOU ALMOST ARE READY TO
SUBMIT DATA TO PBS VIA THE PBS ONLINE
DATA COLLECTION INSTRUMENT. BUT BEFORE
YOU DO, THERE ARE SEVERAL THINGS THAT
YOU CAN DO TO MAKE THE DATA COLLECTION
PROCEED SMOOTHLY.
COLLEAGUES MEETING. TEXT: MEET WITH
YOUR PBS DATA COLLECTION TEAM.
NARRATOR:
FIRST, IT ALWAYS IS A GOOD IDEA TO MEET
WITH YOUR PBS DATA COLLECTION TEAM TO
DIVIDE RESPONSIBILITIES. IN OUR
EXPERIENCE, SUCCESSFUL PBS FACILITIES
HAVE LARGE, WELL-COORDINATED PBS DATA
COLLECTION TEAMS. IDEALLY, YOUR PBS
DATA COLLECTION TEAM IS INTEGRATED WITH
YOUR FACILITY IMPROVEMENT OR QUALITY
MANAGEMENT TEAM AND IS EXPERIENCED AT
LEADING AND MANAGING CHANGE INITIATIVES
LIKE PBS.
COLLEAGUES MEETING. BULLET: NARRATOR:
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 3 of 1717 Copyright 2006
- REVIEW DATA COLLECTION FORMS
SECOND, WHEN YOU MEET WITH YOUR PBS
DATA COLLECTION TEAM, WE RECOMMEND
THAT YOU REVIEW EACH OF THE DATA
COLLECTION FORMS FROM BEGINNING TO END.
DISCUSS HOW THE VARIOUS DATA COLLECTION
FORMS ARE INTERRELATED. MAKE SURE THAT
EACH MEMBER OF THE TEAM UNDERSTANDS
EVERY QUESTION. ALSO DISCUSS SAMPLE SIZE
REQUIREMENTS FOR REPORTING ON YOUTH
RECORDS, CONDUCTING STAFF AND YOUTH
CLIMATE SURVEYS AND COMPLETING THE
YOUTH EXIT INTERVIEWS. MAKE SURE THAT
ALL MEMBERS OF THE TEAM KNOW HOW MANY
YOUTH RECORDS NEED TO BE ENTERED ON
LINE AND HOW MANY SURVEYS WILL NEED TO
BE COMPLETED BY STAFF AND YOUTH.
COLLEAGUES MEETING. BULLETS:
- REVIEW DATA COLLECTION FORMS
- DISCUSS SAMPLE SIZE
NARRATOR:
MAKE SURE THAT ALL MEMBERS OF THE TEAM
KNOW HOW MANY YOUTH ARE RELEASED IN A
TYPICAL MONTH AND HOW MANY YOUTH EXIT
INTERVIEW SHOULD BE ENTERED ON LINE
COLLEAGUES MEETING. BULLETS:
- REVIEW DATA COLLECTION FORMS
- DISCUSS SAMPLE SIZE
- REMIND THEM THAT THE PBS PROCESS
MAKES FACILITIES BETTER FOR STAFF
AND JUVENILES
NARRATOR:
THIRD, REMIND YOUR PBS DATA COLLECTION
TEAM ABOUT THE HISTORY AND PURPOSE OF
PBS. EVERY MEMBER OF THE TEAM SHOULD
UNDERSTAND THAT A GROUP OF MORE THAN
40 TOP FACILITY ADMINISTRATORS, NATIONAL
EXPERTS, RESEARCHERS AND JUVENILE
JUSTICE PROFESSIONALS USED THE BEST
AVAILABLE INFORMATION AND EXPERIENCE
TO CREATE PBS SO THAT FACILITIES WOULD BE
SAFER, MORE PRODUCTIVE PLACES FOR STAFF
AND JUVENILES THAT IMPROVE THE CHANCES
THAT THE JUVENILES WILL SUCCEED WHEN
THEY RETURN TO THE COMMUNITY.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 4 of 1717 Copyright 2006
INDIVIDUAL AT DESK READING GLOSSARY.
TEXT: READ THE PBS GLOSSARY.
NARRATOR:
FOURTH, WE RECOMMEND THAT YOU RE-READ
THE PBS GLOSSARY. FAMILIARIZE YOURSELF
WITH THE DEFINITIONS. FOR EXAMPLE, MAKE
SURE THAT YOU KNOW THE REQUIREMENTS
FOR A PBS INCIDENT REPORT AND HOW THEY
COMPARE TO YOUR FACILITY’S INCIDENT
REPORT PRACTICES. RE-READING THE PBS
GLOSSARY EVERY DATA COLLECTION CYCLE IS
A GOOD IDEA BECAUSE DEFINITIONS
SOMETIMES CHANGE TO BETTER CAPTURE THE
DATA AND/OR PROVIDE MEANINGFUL REPORTS
TO FACILITIES.
SCREEN CAPTURE OF NAVIGATING TO PBS
GLOSSARY.
NARRATOR:
THE PBS GLOSSARY CAN BE FOUND IN THE
RESOURCE SECTION OF THE PBS WEB SITE.
INDIVIDUAL AT DESK READING ISSAQ. TEXT:
READ THE INITIAL SITE SELF ASSESSMENT
QUESTIONNAIRE.
NARRATOR:
SIMILARLY, RE-READ THE PBS INITIAL SITE
SELF ASSESSMENT QUESTIONNAIRE (ISSAQ).
PAY PARTICULAR ATTENTION TO WHERE DATA
IS LOCATED. FOR EXAMPLE, ARE A JUVENILE’S
MEDICAL FILES KEPT IN THE INFIRMARY OR
ARE THEY CONSOLIDATED INTO ONE FILE ONCE
THE JUVENILE IS RELEASED?
STAFF MOVING BOXES OF FILES AND BINDERS
TO ONE CONFERENCE TABLE. TEXT:
PHYSICALLY CONSOLIDATE DATA SOURCES.
NARRATOR:
FIFTH, WHEN POSSIBLE, PHYSICALLY
CONSOLIDATE ALL OF THE DATA SOURCES
THAT YOU WILL BE USING DURING THE PBS
PROCESS. FOR EXAMPLE, IF YOU KNOW THAT
YOUTH WERE PLACED IN A SEGREGATION UNIT
DURING THE ASSESSMENT PERIOD, YOU MAY
WANT TO HAVE THE SEGREGATION UNIT LOG
NEARBY WHEN YOU START TO ENTER INCIDENT
REPORTS INTO THE PBS ONLINE DATA
COLLECTION INSTRUMENT.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 5 of 1717 Copyright 2006
STAFF AT COMPUTER. TEXT: REVIEW
NAVIGATION CONVENTIONS.
NARRATOR:
AND FINALLY, REVIEW THE NAVIGATION
CONVENTIONS OF THE PBS ONLINE DATA
COLLECTION INSTRUMENT. LOG IN AND MOVE
AROUND THE SITE AND DATA ENTRY FORMS.
DON’T WORRY, YOU CAN’T BREAK THE
WEBSITE!
SCREEN SHOT HIGHLIGHTING “SAVE,” “NEXT,”
“ADD” AND “FINISH” BUTTONS.
NARRATOR:
WHILE ON LINE, KNOW THAT INFORMATION IS
NOT RECORDED UNTIL YOU CLICK ON A
“SAVE,” “NEXT,” “ADD” OR “FINISH” BUTTON.
SCREEN SHOT OF FLAG. NARRATOR:
KNOW THAT A FLAG APPEARS NEXT THE TITLE
OF ANY SECTION THAT IS INCOMPLETE.
SCREEN SHOT OF COMPLETE INCOMPLETE
TABLE.
NARRATOR:
REMEMBER THAT A FORM WILL REMAIN
INCOMPLETE AND WILL SHOW UP IN AN
INCOMPLETE FORMS TABLE UNTIL ALL OF THE
FLAGS ARE GONE.
SCREEN CAPTURE OF CLICKING A “SAVE”
BUTTON AND NAVIGATING TO A PREVIOUS
SECTION A DATA COLLECTION INSTRUMENT.
NARRATOR:
A FEW WORDS OF CAUTION ABOUT THE
NAVIGATION CONVENTIONS OF THE PBS
ONLINE DATA COLLECTION INSTRUMENT: DO
NOT USE THE BACK ARROW TO REVIEW
INFORMATION THAT YOU ALREADY HAVE
ENTERED. INSTEAD, MAKE SURE YOU HAVE
SAVED THE DATA YOU ENTERED MOST
RECENTLY AND CLICK ON THE TITLE OF THE
SECTION YOU WANT TO SEE. AS WITH ANY
ONLINE FORM, USING THE BACK ARROW CAN
CAUSE THE PBS ONLINE DATA COLLECTION
INSTRUMENT TO BEHAVE IN UNPREDICTABLE
WAYS.
SCREEN CAPTURE OF CLOSING AN OPEN
WINDOW.
NARRATOR:
ALSO, DO NOT HAVE THE PBS ONLINE DATA
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 6 of 1717 Copyright 2006
COLLECTION INSTRUMENT OPEN IN MORE
THAN ONE BROWSER WINDOW. THE
INSTRUMENT WILL RECORD WHATEVER YOU
SAVE, BUT YOU WILL NOT KNOW WHAT IS
MOST RECENT. PLEASE CALL THE PBS HELP
DESK IF YOU HAVE ANY PROBLEMS OR NEED
ASSISTANCE
HAPPY STAFF AT A COMPUTER. NARRATOR:
FOLLOWING THESE RECOMMENDATIONS
SHOULD HELP YOUR PBS DATA COLLECTION GO
SMOOTHLY AND WITHOUT ERROR.
PBS LOGO AND TEXT. NARRATOR:
ADMINISTRATIVE FORM.
THE ADMINISTRATIVE FORM IS USED TO
RECORD BASIC INFORMATION ABOUT YOUR
FACILITY, THE STAFF AND THE YOUTH
POPULATION. THE INFORMATION IT RECORDS
IS CRITICAL TO ALL PBS DATA COLLECTION
ACTIVITIES. FOR EXAMPLE, THE “GENERAL
INFORMATION” AND “LOCATIONS” SECTIONS
OF THE ADMINISTRATIVE FORM MUST BE
COMPLETED BEFORE INCIDENT REPORTS OR
YOUTH RECORDS CAN BE ENTERED INTO THE
PBS ONLINE DATA COLLECTION INSTRUMENT.
STAFF WATCHING A VIDEO WITH
ADMINISTRATIVE FORM IN FRONT OF HIM/HER.
NARRATOR:
WE NOW ARE GOING TO WALK THROUGH THE
ADMINISTRATIVE FORM SECTION OF THE PBS
ONLINE DATA COLLECTION INSTRUMENT. WE
RECOMMEND THAT YOU HAVE AN
ADMINISTRATIVE FORM IN FRONT OF YOU AS
WE DO. READY? LET’S CONTINUE.
SCREEN CAPTURE OF LOGGING IN, USING THE
DATE RANGE FEATURE, AND SELECTING
ADMINISTRATIVE FORM.
NARRATOR:
LOG IN TO THE PBS DATA COLLECTION
INSTRUMENT USING THE USER NAME AND
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 7 of 1717 Copyright 2006
PASSWORD PROVIDED TO YOU BY PBS HELP.
REMEMBER THAT USER NAMES AND
PASSWORDS ARE CASE-SENSITIVE. IF YOUR
FACILITY HAS PARTICIPATED IN PREVIOUS PBS
DATA COLLECTIONS, YOU CAN USE THE “DATE
RANGE” FEATURE TO SEE DATA COLLECTION
FORMS FROM EARLIER CYCLES. IF YOU DO,
MAKE SURE YOU SET THE DATA RANGE BACK
TO THE CURRENT ASSESSMENT PERIOD BEFORE
YOU ENTER NEW INFORMATION. NOW SELECT
ADMINISTRATIVE FORM.
SCREEN CAPTURE OF OPENING AN
ADMINISTRATIVE FORM.
NARRATOR:
UNDER INCOMPLETE FORMS, YOU SHOULD SEE
A TABLE WITH COLUMNS FOR “ID,”
“SUBMITTED ON,” AND “SUBMITTED BY.” “ID”
HELPS THE PROJECT DISTINGUISH BETWEEN
THE VARIOUS ADMINISTRATIVE FORMS THAT
YOUR FACILITY HAS SUBMITTED FOR PAST
DATA COLLECTION PERIODS. “SUBMITTED ON”
INDICATES THE DATE ON WHICH THE FORM
WAS LAST CHANGED OR UPDATED.
“SUBMITTED BY” INDICATES THE NAME OF THE
USERS THAT LAST CHANGED OR UPDATED THE
FORM. YOU CAN OPEN AN EXISTING
ADMINISTRATIVE FORM BY CLICKING ON ITS
ID. TO CREATE A NEW ADMINISTRATIVE FORM,
CLICK ON THE “ADD NEW” BUTTON BELOW
COMPLETE AND INCOMPLETE TABLES. YOU
ARE ALLOWED ONLY ONE ADMINISTRATIVE
FORM PER ASSESSMENT PERIOD.
TEXT. NARRATOR:
YOU ARE REQUIRED TO COMPLETE ONLY ONE
ADMINISTRATIVE FORM PER ASSESSMENT
PERIOD.
SCREEN CAPTURE OF CLICKING ON THE “PRE- NARRATOR:
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 8 of 1717 Copyright 2006
LOAD FORM” BUTTON. IF YOUR FACILITY HAS PARTICIPATED IN PRIOR
DATA COLLECTIONS, GENERAL INFORMATION
ABOUT YOUR FACILITY CAN BE ADDED TO THE
ADMINISTRATIVE FORM AUTOMATICALLY BY
CLICKING ON “PRE-LOAD FORM.” IF YOU ARE
ABLE TO USE THIS FEATURE, REMEMBER THAT
YOU STILL MUST CLICK ON A “SAVE” OR
“NEXT” BUTTON FOR THE INFORMATION TO BE
SAVED TO THE PBS DATABASE.
SCREEN SHOT OF GENERAL INFORMATION
PAGE.
NARRATOR:
THE FIRST SECTION IS GENERAL INFORMATION.
IT CONTAINS BASIC INFORMATION ABOUT
YOUR FACILITY, SUCH AS ITS NAME AND
ADDRESS. MOST OF THIS SECTION IS SELFEXPLANATORY.
WE SUGGEST THAT YOU
CONFIRM YOUR FACILITY NAME AND TYPE,
WHICH ARE QUESTIONS 1 AND 7. IF WHAT
APPEARS IS INCORRECT, CONTACT THE PBS
HELP DESK. THEY CAN FIX IT. ALSO, QUESTION
11 ASKS FOR YOUR FACILITY’S DESIGN
CAPACITY NUMBER. PLEASE NOTE THAT PBS
DEFINES “DESIGN CAPACITY” AS THE NUMBER
OF RESIDENTS THE FACILITY IS DESIGNED TO
HOLD WITHOUT OVERCROWDING. DESIGN
CAPACITY IS NOT THE FACILITY’S RATED
CAPACITY. IF YOU HAVE ANY QUESTIONS
ABOUT THIS, PLEASE REFER TO THE PBS
GLOSSARY.
SCREEN CAPTURE OF ENTERING A DATE ON
THE ADMINISTRATOR/SITE COORDINATOR
SECTION.
NARRATOR:
THE FACILITY ADMINISTRATOR/SITE
COORDINATOR SECTION ASKS FOR
INFORMATION ABOUT YOUR FACILITY’S
ADMINISTRATOR AND PBS SITE COORDINATOR.
WHEN DATES ARE REQUIRED YOU HAVE TWO
CHOICES: YOU CAN MANUALLY ENTER THEM
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 9 of 1717 Copyright 2006
BY TYPING IN TWO NUMBERS FOR THE MONTH,
A FORWARD SLASH TWO NUMBERS FOR THE
DAY OF THE MONTH, AND FOUR NUMBERS FOR
THE YEAR. FOR EXAMPLE, FOR JULY 1ST, 2005
YOU WOULD TYPE: ZERO, SEVEN, FORWARDSLASH,
ZERO, ONE, FORWARD-SLASH, TWO,
ZERO, ZERO, FIVE. OR, YOU CAN CLICK ON THE
CALENDAR ICON NEXT TO THE DATE FIELD.
DOING SO WILL OPEN A CALENDAR THAT YOU
CAN USE TO SPECIFY A DATE BY SIMPLY
CLICKING ON IT.
SCREEN CAPTURE OF BUILDING A TEAM
MEMBER TABLE AND REMOVING A MEMBER.
NARRATOR:
THE TEAM MEMBERS SECTION OF THE
AMINISTRATIVE FORM RECORDS BASIC
INFORMATION ABOUT THE MEMBERS OF YOUR
FACILITY’S PBS DATA COLLECTION TEAM. LIKE
OTHER SECTIONS OF THE PBS ONLINE DATA
COLLECTION INSTRUMENT, YOU BUILD A
TABLE OF TEAM MEMBERS BY TYPING IN EACH
MEMBER’S NAME, HIS OR HER POSITION AND EMAIL
ADDRESS. THEN CLICK THE “ADD”
BUTTON TO ADD THE INDIVIDUAL TO THE
TEAM MEMBER TABLE. YOU WILL NOTICE
THAT INDIVIDUALS IN THE TABLE HAVE AN “X”
TO THE RIGHT OF THEIR INFORMATION. CLICK
ON THIS TO REMOVE AN INDIVIDUAL FROM THE
TEAM MEMBERS TABLE. PLEASE VERIFY THAT
THE E-MAIL ADDRESSES FOR THE VARIOUS
TEAM MEMBERS ARE CORRECT.
TEXT. NARRATOR:
EVERY MEMBER OF THE PBS DATA
COLLECTION TEAM SHOULD HAVE HIS OR HER
OWN PBS USER ACCOUNT. YOU SHOULD KNOW
THAT THE PBS ONLINE DATA COLLECTION
INSTRUMENT PURGES USERS WHO HAVE NOT
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 10 of 1717 Copyright 2006
USED THEIR ACCOUNTS IN MORE THAN SIX
MONTHS. IF YOUR ACCOUNT HAS BEEN
DEACTIVATED, CONTACT THE PBS HELP DESK.
SCREEN CAPTURE OF BUILDING AN
ASSESSMENT INSTRUMENTS TABLE.
NARRATOR:
IN THE ASSESSMENTS SECTION OF THE
ADMINISTRATIVE FORM, YOU WILL BUILD
ANOTHER TABLE. THIS TIME, IT WILL BE A
TABLE OF ASSESSMENT INSTRUMENTS YOUR
FACILITY USES TO DETERMINE A JUVENILE’S
HEALTH, MENTAL HEALTH, SUBSTANCE ABUSE
RISKS AND NEEDS. YOU SELECT AN
ASSESSMENT TYPE FROM THE DROPDOWN
MENU, TYPE IN ITS NAME OR TITLE, AND CLICK
THE “ADD” BUTTON TO ADD THE ASSESSMENT
TO THE ASSESSMENT TABLE.
TEXT. NARRATOR:
PLEASE NOTE THAT THIS SECTION IS FOR
ASSESSMENT INSTRUMENTS ONLY - NOT FOR
SCREENING INSTRUMENTS. REFER TO THE PBS
GLOSSARY FOR A BETTER UNDERSTANDING OF
THE DIFFERENCE. ACCEPTABLE ASSESSMENTS
TO REPORT ARE VALID ASSESSMENT
INSTRUMENTS THAT ARE NOR MED,
VALIDATED AND AGE-APPROPRIATE. FOR A
BETTER UNDERSTANDING OF NORMED,
VALIDATED AND AGE-APPROPRIATE
ASSESSMENT INSTRUMENTS, CONSULT THE
OJJDP RESOURCE GUIDE ON “SCREENING AND
ASSESSING MENTAL HEALTH AND SUBSTANCE
ABUSE DISORDERS,” WHICH IS AVAILABLE IN
THE RESOURCE SECTION OF THE PBS WEBSITE.
MONTAGE OF FACILITY SPACES. TEXT.
NARRATOR:
IN THE LOCATIONS SECTION OF THE
ADMINISTRATIVE FORM, YOU WILL BUILD A
TABLE OF VARIOUS PROGRAMMING SPACES,
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 11 of 1717 Copyright 2006
LIVING UNITS AND OUTDOOR AREAS OF YOUR
FACILITY. SIMPLY PUT, IF JUVENILES HAVE
ACCESS TO AN AREA, THEN IT SHOULD BE
LISTED IN THIS TABLE. IT IS AN IMPORTANT
TABLE BECAUSE THE LOCATIONS THAT YOU
ENTER HERE BECOME LOCATION OPTIONS FOR
THE INCIDENT REPORT AND YOUTH RECORD
DATA COLLECTION FORMS. IN OTHER WORDS,
LOCATIONS THAT YOU ENTER HERE ARE USED
TO CREATE DROPDOWN MENUS FOR SELECTING
THE LOCATION OF AN UNUSUAL INCIDENT OR
FOR INDICATING THE HOUSING UNIT TO WHICH
A YOUTH WAS ASSIGNED, SO PLEASE MAKE
SURE THAT LOCATIONS ARE ACCURATELY AND
CONSISTENTLY NAMED AND COMPLETE OR
UPDATED BEFORE ENTERING INCIDENT REPORT
OR YOUTH RECORD DATA.
SCREEN CAPTURE OF BUILDING A LOCATIONS
TABLE WITH AT LEAST ONE LIVING UNIT.
NARRATOR:
TYPE IN A SPACE’S UNIQUE NAME AND
INDICATE WHETHER IT IS A LIVING UNIT. IF IT
IS A LIVING UNIT, YOU MUST THEN ENTER ITS
DESIGN CAPACITY AND SELECT THE SEX OF ITS
POPULATION AND IF IT IS USED TO HOUSE A
SPECIAL POPULATION. CLICK THE “ADD”
BUTTON TO ADD A SPACE TO THE LOCATION
TABLE.
SCREEN SHOT OF QUESTION 11 FROM THE
GENERAL INFORMATION SECTION.
NARRATOR:
ONE FINAL WORD ABOUT LOCATIONS: WHEN
YOU ADD UP THE DESIGN CAPACITIES OF THE
LIVING UNITS IN THE LOCATIONS TABLE, IT
SHOULD EQUAL THE DESIGN CAPACITY OF
YOUR FACILITY, WHICH YOU ENTERED IN THE
GENERAL INFORMATION SECTION OF THE
ADMINISTRATIVE FORM.
SCREEN CAPTURE OF ADDING NUMBERS TO NARRATOR:
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 12 of 1717 Copyright 2006
YOUTH POPULATION CALENDAR. THE YOUTH POPULATION SECTION OF THE
ADMINISTRATIVE FORM CONTAINS THREE
RELATED MEASURES OF YOUTH POPULATION.
THE FIRST IS THE CALENDAR. FOR EACH DAY
OF THE ASSESSMENT PERIOD, YOU WILL TYPE
INTO THE CALENDAR THE END-OF-THE-DAY
COUNT OF RESIDENTS. OBVIOUSLY, YOU WILL
NOT KNOW THE END-OF-THE-DAY COUNT
UNTIL THE DAY HAS PASSED. THEREFORE, YOU
SHOULD NOT COMPLETE THIS SECTION OF THE
ADMINISTRATIVE FORM UNTIL THE
ASSESSMENT PERIOD IS OVER. HOWEVER, YOU
CAN AND ARE ENCOURAGED TO ENTER ENDOF-
THE-DAY COUNTS EVERY DAY DURING THE
ASSESSMENT PERIOD. NOTE THAT THE TOTAL
FOR THE ASSESSMENT PERIOD IS CALCULATED
FOR YOU. THIS IS A VERY IMPORTANT
MEASURE BECAUSE YOUTH POPULATION
COUNT IS USED IN THE DENOMINATORS OF
OUTCOME MEASURES TO COMPARE FACILITIES
OF DIFFERENT SIZES. TYPE IN THE END-OF-THEDAY
COUNT FOR A PRIOR DATE AND CLICK ON
THE “SAVE COUNT” BUTTON TO RECORD THE
INFORMATION.
SCREEN CAPTURE OF BUILDING A STAFF AND
YOUTH CHARACTERISTICS TABLE.
NARRATOR:
THE SECOND MEASURE OF YOUTH POPULATION
IS TAKEN FROM THE STAFF AND YOUTH
CHARACTERISTICS TABLE, WHICH YOU WILL
BUILD BY SELECTING A POPULATION
CATEGORY FROM THE DROPDOWN MENU,
TYPING IN THE NUMBER OF FEMALE STAFF,
MALE STAFF, FEMALE YOUTH AND MALE
YOUTH FROM YOUR FACILITY WHO BELONG TO
THE SELECTED CATEGORY, AND CLICKING THE
“ADD” BUTTON. REMEMBER THAT THIS IS FOR
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 13 of 1717 Copyright 2006
THE ENTIRE ASSESSMENT PERIOD. IF YOUR
FACILITY EMPLOYED ONE FEMALE ASIAN
DIRECT CARE STAFF MEMBER AT THE
BEGINNING OF THE ASSESSMENT PERIOD AND
SHE LEFT DURING THE ASSESSMENT PERIOD
BUT A DIFFERENT FEMALE ASIAN DIRECT CARE
STAFF MEMBER WAS HIRED AND STARTED
BEFORE THE END OF THE SAME ASSESSMENT
PERIOD, THEN YOU SHOULD INDICATED THAT
YOUR FACILITY HAD TWO FEMALE ASIAN
DIRECT CARE STAFF MEMBERS DURING THE
ASSESSMENT PERIOD. IF YOU WERE TO ADD UP
THE TOTAL NUMBER OF YOUTH FOR EACH
CATEGORY, THAT NUMBER SHOULD BE
GREATER THAN OR EQUAL TO ANY SINGLE
END-OF-THE-DAY COUNT IN THE YOUTH
POPULATION CALENDAR.
STAFF READING PBS GLOSSARY. TEXT. NARRATOR:
BEFORE YOU ATTEMPT TO COMPLETE THE
STAFF AND YOUTH CHARACTERISTICS TABLE,
IT IS IMPORTANT THAT YOU KNOW HOW PBS
DEFINES DIRECT CARE STAFF. ACCORDING TO
THE PBS GLOSSARY, DIRECT CARE STAFF ARE
“STAFF MEMBERS WHO HAVE ROUTINE
CONTACT WITH YOUTHS, INCLUDING YOUTH
CARE STAFF, TEACHERS, CHAPLAINS,
COUNSELORS, NURSES, FOOD CARE WORKERS
WHO SUPERVISE RESIDENTS AND EMPLOYEES
PRESENT ON A TEMPORARY OR CONTRACTUAL
BASIS.”
SCREEN SHOT OF YOUTH POPULATION
SECTION OF THE ADMINISTRATIVE FORM.
NARRATOR:
OF THE REMAINING QUESTIONS IN THE YOUTH
POPULATION SECTION OF THE
ADMINISTRATIVE FORM, THE MAJORITY ARE
CONCERNING POPULATION MOVEMENT.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 14 of 1717 Copyright 2006
TEXT. NARRATOR:
THE FINAL QUESTION OF THE YOUTH
POPULATION SECTION OF THE
ADMINISTRATIVE FORM ASKS FOR THE
AVERAGE NUMBER OF IDLE WAKING HOURS
YOUTHS SPEND IN ROOMS OR DORMITORIES
DURING AN AVERAGE 16 HOUR DAY. IF YOU
HAVE ANY QUESTIONS ABOUT THE DEFINITION
OF “IDLE WAKING HOURS,” REFER TO THE PBS
GLOSSARY.
SCREEN SHOT OF JUSTICE SECTION OF THE
ADMINISTRATIVE FORM.
NARRATOR:
THE JUSTICE SECTION OF THE ADMINISTRATIVE
FORM CAPTURES INFORMATION ABOUT
VISITATIONS, ATTORNEY VISITS AND YOUR
FACILITY’S BEHAVIOR MANAGEMENT OR
LEVELS SYSTEM. THIS INFORMATION SHOULD
BE READILY AVAILABLE TO YOU.
SCREEN CAPTURE OF ENTERING STAFF HOURS
INTO THE STAFFING CALENDAR. TEXT.
NARRATOR:
THE STAFF DATA SECTION OF THE
ADMINISTRATIVE FORM REQUIRES SPECIAL
ATTENTION. AS WITH THE YOUTH POPULATION
SECTION, YOU WILL BE ENTERING
INFORMATION ABOUT STAFF FOR EVERY DAY
OF THE ASSESSMENT PERIOD. IN THIS CASE,
YOU ARE ENTERING THE TOTAL NUMBER OF
HOURS WORKED BY ALL DIRECT CARE STAFF.
FOR EXAMPLE, IF TWO DIRECT CARE STAFF
EACH WORKED AN 8-HOUR SHIFT DURING THE
FIRST DAY OF THE ASSESSMENT PERIOD, YOU
WOULD ENTER “16 HOURS” FOR THAT DAY.
AGAIN, YOU WILL NOT KNOW HOW MANY
HOURS DIRECT CARE STAFF WORKED DURING A
GIVEN DAY UNTIL THE DAY HAS PASSED, SO
YOU CANNOT COMPLETE THIS SECTION OF THE
ADMINISTRATIVE FORM UNTIL THE
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 15 of 1717 Copyright 2006
ASSESSMENT PERIOD IS OVER. AS WITH THE
YOUTH POPULATION CALENDAR, TOTAL STAFF
HOURS FOR THE ASSESSMENT PERIOD IS
CALCULATED FOR YOU. MAKE SURE YOU
CLICK ON THE “SAVE COUNT” BUTTON AFTER
YOU ENTER DIRECT CARE STAFF HOURS FOR A
PARTICULAR DAY TO ENSURE THAT THE HOURS
ARE RECORDED.
ANIMATION SHOWING THE NUMBERS ADDING
UP.
NARRATOR:
IF YOU WERE TO ADD UP THE TOTAL NUMBER
OF STAFF FOR EACH CATEGORY IN THE STAFF
AND YOUTH CHARACTERISTICS TABLE FOUND
IN THE YOUTH POPULATION SECTION OF THE
ADMINISTRATIVE FORM, THAT NUMBER
SHOULD BE LARGER THAN THE TOTAL NUMBER
OF DIRECT CARE STAFF HOURS FOR ANY
SINGLE DAY IN THE ASSESSMENT PERIOD
DIVIDED BY 8, THE NUMBER OF HOURS IN A
TYPICAL WORKDAY.
SCREEN SHOT OF STAFF SECTION OF THE
ADMINISTRATIVE FORM HIGHLIGHTING “SIX
MONTHS.”
NARRATOR:
THE REMAINDER OF THE STAFF DATA SECTION
OF THE ADMINISTRATIVE FORM DEALS WITH
TWO DIFFERENT TIME PERIODS. BE AWARE
THAT QUESTIONS 2, 3, 5 AND 7 ASK FOR COUNTS
OF THINGS THAT HAPPENED DURING THE LAST
6 MONTHS.
SCREEN SHOT OF STAFF SECTION OF THE
ADMINISTRATIVE FORM HIGHLIGHTING
“ASSESSMENT PERIOD.”
NARRATOR:
QUESTIONS 4 AND 6 ASK FOR COUNTS OF
THINGS THAT HAPPENED DURING THE ONE
MONTH ASSESSMENT PERIOD.
SCREEN SHOT OF STAFF SECTION OF THE
ADMINISTRATIVE FORM HIGHLIGHTING
“TREATMENT OF YOUTH.”
NARRATOR:
YOU SHOULD ALWAYS BE AWARE THAT
QUESTION 7 OF THE STAFF DATE SECTION OF
THE ADMINISTRATIVE FORM IS ONLY ABOUT
INCIDENTS DIRECTLY RELATED TO THE
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 16 of 1717 Copyright 2006
TREATMENT OF YOUTH. INFORMATION ABOUT
STAFF SANCTIONS OFTEN IS STORED
SEPARATELY FROM TYPICAL INCIDENTS.
TEXT. NARRATOR:
YOU NOW HAVE COMPLETED TRAINING ON
PREPARING FOR A DATA COLLECTION AND
COMPLETING THE ADMINISTRATIVE FORM. WE
ARE HOPEFUL THAT IT WILL MAKE YOUR PBS
EXPERIENCE A BETTER ONE. LOOK FOR OTHER
TRAINING VIDEOS ON ENTERING DATA ON
UNUSUAL INCIDENTS, ENTERING DATA FROM
YOUTH RECORDS, SURVEYING STAFF AND
YOUTH.
END OF VIDEO. DIRECTION FOR ONLINE TRAINING MODULE FOLLOWS.
NARRATOR:
THE TRAINING ON PREPARING FOR A DATA
COLLECTION AND COMPLETING THE
ADMINISTRATIVE FORM IS COMPLETE. LET’S
SEE WHAT YOU HAVE LEARNED:
QUIZ FOR ONLINE MODULE:
1. True or false? The Administrative Form of the PbS online data collection instrument automatically saves
everything I type.
TRUE = That is incorrect. Nothing is saved unless you click “Save,” “Next,” “Finish” or “Add.” [BUTTON
TO “REPLAY THAT SECTION OF THE TRAINING MODULE”]
FALSE = Correct. Nothing is saved unless you click “Save,” “Next,” “Finish” or “Add.”
2. A flag icon by a section title indicates that the section is . . .
A. Complete = That is incorrect. [BUTTONS TO “TRY AGAIN” OR “REPLAY THAT SECTION
OF THE TRAINING MODULE”]
B. Incomplete = Correct. The presence of a flag icon indicates that the section is incomplete. Forms
will not count and will remain in the Incomplete Table until all flags all flags icons are eliminated by
supplying the missing data.
Company New Amsterdam Consulting, Inc. Writer Brad Snyder
Client CJCA Producer Kim Godfrey
Project PbS Training Modules Director Brad Snyder
Subject Completing PbS data collection forms DP Todd Schoenberger
Title Preparing for a data collection . . . Medium Mini DV
Length TBD Draft blue
Page 17 of 1717 Copyright 2006
C. Above the field average = That is incorrect. [BUTTONS TO “TRY AGAIN” OR “REPLAY THAT
SECTION OF THE TRAINING MODULE”]
3. The Locations Table is important because . . .
A. The information it contains populates location and living unit dropdown menus in the Incident Report and
Youth Record data collection forms. = Correct. Having a consistent set of locations to select from
ultimately saves you and the other members of your PbS data collection team hours of data entry.
B. It demonstrates how well you know your facility. = That is incorrect. [BUTTONS TO “TRY AGAIN” OR
“REPLAY THAT SECTION OF THE TRAINING MODULE”]
C. Facilities constantly are renaming buildings. = That is incorrect. [BUTTONS TO “TRY AGAIN” OR
“REPLAY THAT SECTION OF THE TRAINING MODULE”]
4. When can you fill out a Youth Population Calendar?
A. Because you are allowed to estimate the number of youth staying in your facility, you can complete the
Youth Population Calendar anytime during the assessment period. = That is incorrect. [BUTTONS TO
“TRY AGAIN” OR “REPLAY THAT SECTION OF THE TRAINING MODULE”]
B. You can enter the end-of-the-day count for any day during the assessment period as soon as that day has
passed. = Correct. You can not enter an end-of-the-day count until that day has passed, but once that day
has passed you are fee to enter data.
C. You do not enter information into the Youth Population Calendar. It is completed automatically. = That is
incorrect. [BUTTONS TO “TRY AGAIN” OR “REPLAY THAT SECTION OF THE TRAINING
MODULE”]
5. True or False? When you add up the design capacity of all of the living units listed in your Locations Table, it
should equal the design capacity listed in the General Information section of the Administrative Form.
TRUE = Correct. The total of all of your living units’ design capacities is the design capacity of your facility.
FALSE = That is incorrect. The total of all of your living units’ design capacities is the design capacity of your
facility. [BUTTON TO “REPLAY THAT SECTION OF THE TRAINING MODULE”]
Please note that you should only use the script or your recording of it for auditioning purposes. The script is property, unless otherwise specified, of the voice seeker and it is protected by international copyright laws.
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